Who is responsible for your information
Aenea Records is an independent label and imprint within Aenea Studios. The controller responsible for personal information collected through this website and general Aenea Records communications is:
Nové sady 988/2
602 00 Brno – Staré Brno
Czech Republic Company ID: 22312480
Another Aenea entity may become a controller for a particular transaction only where its role is identified in the relevant communication or agreement.
When this policy applies
- Use of records.aeneastudios.com.
- Press, interview and editorial enquiries.
- Licensing, sync, master-use and rights enquiries.
- Artist, supplier and professional communications.
- Release, distribution and project administration.
- Website security, analytics and consent records.
Information we may collect
Information you provide
- Name, organisation, role and professional contact details.
- Publication, production company, platform or client details.
- Requested artist, recording, asset, right or licence.
- Project context, scene description, territory, term and media.
- Budget, deadline, release date and approval requirements.
- Contracts, forms, attachments and correspondence.
- Payment, invoicing and transaction information where relevant.
Technical information
- IP address and approximate geographic region.
- Browser, device and operating-system information.
- Pages requested, date, time and referring page.
- Server, error and security log information.
- Cookie preferences and consent records.
- Analytics data where optional analytics have been accepted.
Information from other sources
Artists, managers, publishers, distributors, clients, production partners, media organisations and other rights holders may provide professional contact or project information where reasonably necessary.
Why we process information
To respond, assess rights, request information and prepare a proposal. The basis is pre-contractual steps or legitimate interests, depending on the enquiry.
To identify rights holders, obtain approvals, negotiate terms and administer licences. The basis is contract, pre-contractual steps or legitimate interests.
To manage approved releases, credits, distribution, reporting and professional communication. The basis is contract or legitimate interests.
To provide approved materials, arrange interviews and verify information. The basis is legitimate interests or steps requested by the recipient.
To meet tax, accounting, regulatory and rights-management duties. The basis is legal obligation or legitimate interests.
To understand website performance where optional analytics have been accepted. The basis is consent where required.
Information needed to handle a request
You are not generally required by law to provide information through the website. Certain contact, rights, usage, territory, term, deadline and billing information may nevertheless be necessary to assess or complete a request.
Without sufficient information, Aenea Records may be unable to identify the relevant rights, prepare terms, provide materials or complete a transaction.
Cookies and analytics
The website may use technologies required for security, network operation, accessibility, consent storage and essential functionality.
Non-essential analytics or marketing technologies are activated only after any consent required by applicable law has been recorded. Continuing to browse without an affirmative choice is not treated as consent.
Who may receive information
- Relevant artists, managers, publishers and rights holders.
- Distributors, digital service providers and delivery partners.
- Clients, producers, music supervisors and licensing partners.
- Press, publicity and professional communications providers.
- Website, email, cloud, form, CRM and analytics providers.
- Accountants, lawyers, insurers and professional advisers.
- Authorities or courts where disclosure is legally required.
- A corporate purchaser, investor or successor where appropriate.
Aenea Studios does not sell personal information.
International processing
Music, media and licensing projects may involve organisations in the EEA, United Kingdom and other countries. Technology providers may also process information internationally.
Where additional safeguards are required, an applicable adequacy decision, standard contractual clauses or another recognised transfer mechanism may be used.
How long information is kept
Normally up to three years after the last meaningful communication, unless earlier deletion is appropriate.
For the agreement term and the period required for rights, royalty, audit, tax, accounting and legal records.
While the relationship remains relevant and for a reasonable period afterwards, subject to objections and legal duties.
Normally up to twelve months unless a longer period is required for security or legal investigation.
According to the configured retention setting and visitor consent choices.
As long as reasonably needed to demonstrate the choices made.
Your data-protection rights
- Access your personal information.
- Correct inaccurate or incomplete information.
- Request deletion in applicable circumstances.
- Request restriction of processing.
- Object to processing based on legitimate interests.
- Request portability where the legal conditions apply.
- Withdraw consent where processing is based on consent.
- Complain to a competent supervisory authority.
Requests may be sent to [email protected]. Reasonable identity verification may be requested.
Supervisory authority
You may lodge a complaint with the Czech Office for Personal Data Protection or another competent authority.
Security and confidential information
Reasonable technical and organisational measures are used to protect personal information. No online service or ordinary email transmission can be guaranteed to be completely secure.
Highly confidential rights, financial or unreleased project materials should be sent only through an agreed secure process.
Marketing and professional updates
Promotional email, newsletters or release updates are sent only where an appropriate legal basis exists. Where consent is used, it may be withdrawn at any time.
Acknowledging this Privacy Policy is not consent to receive marketing.
Automated decision-making and children
Website information is not used for solely automated decisions producing legal or similarly significant effects.
The professional enquiry process is not directed toward children and is not intended to collect their personal information.
Changes and contact
This policy may be updated when processing activities, services, providers or legal requirements change.
Privacy questions and requests may be sent to [email protected].